1	WP

     The VAX Document Preparation System provides an integrated word
processing package which will let the user create and file letters and
memos, check them for spelling errors, and either prepare them for
transmission to the NBI word processor or print them on a VAX printer.

     The Document Preparation System is not designed as a general purpose
user interface.  Rather its sole purpose is to enable the user to simply
create formatted documents using the VAX document formatter, RUNOFF, and
the standard VAX editor.








When the Document Preparation System starts up the following menu is
displayed.

                VAX Document Preparation 

Default document name: [7mNOT set[0m

You may choose:  [1mCL[0mean         Clean up your desk
                 [1mCR[0meate        Create a document
                 [1mD[0mirectory     Display unfiled documents
                 [1mED[0mit          Edit an existing document
                 [1mFI[0mle          Use the Document Filer
                 [1mH[0melp          Help in using this menu
                 [1mP[0mrint         Format and print a document
                 [1mS[0mpell         Check document for spelling errors
                 [1mV[0miew          View a  document
                 [1mW[0maistbasket   Throw away a document
                 [1mEX[0mit          Exit from this menu
Choice:






     The menu items can be abreviated to one or two characters.  The
intensity highlighting on the VT100 shows the number of characters to
input.  The document preparation system is designed use the VAX to
take a document through the creation, revision, formatting, and
printing cycle with a minimal intervention from the user.  In most
cases, once a document name has been defined, responses to the system
can be defaulted to a carriage return.

     While most command input can be abreviated to 1 or two
characters, the Directory, Print, Spell, View and Waistbasket commands
all take command lines as well as prompting for input if just the short
commmand is entered.  Document names entered this way do not change the
current default document type and document name.
!
2	Default_Document_Types

     The system keeps track of the current name and type of the the
document being worked on.  At the start, a default type of RNO is
assumed. Each time the menu is displayed, the current values for the
default document name is shown. If the default document type is not
.RNO, the default document type is also shown. The default document
name is used to simplify the input process.  Once it is defined, all
that is generally needed to supply when prompted for a document name,
is a carriage return and the Document Preparation System will use the
default specification.  Likewise, when the system prompts for a
document, it is never necessary to append a document type as the
default type will be used. However, appending a document type is legal
and will change the default type to the specified type.   For example,
if the default document type is RNO, entering a JGD54 when a name is
requested will result in JGD54.RNO  being used for the full document
name. If, however, you entered JGD54.DOC, the document name JGD54.DOC
would be used and the default document type would be changed to DOC. 
2	Clean

     Disk space is generally at a premium.  The clean command is  used
to  delete  all  .NBI files and purge all .RNO files to the two latest
versions so that disk space can be recovered.  It does not operate  on
any other files in your directory.
2	Create

     Before editing, a document must be created and entered into the
system. Four types of documents are allowed, Letters, Memos, Papers
and Reports.  The Create command will automatically insert the proper
document formatting control commands (for RUNOFF) so that the document
will be properly formatted.

     The CREATE command keeps track of the last Memo or Letter  number
that  was created and assigns one higher number each time you create a
new document.  Documents are named based on the  document  prefix  you
assign and a document number you input.  An index file keeps track of all
documents so that they can be easily retrieved.   The  document name
together  with  the  topic  of  the  document,  the recepient, and the
sender are filed DOCINDEX.FIL as appropriate.   If  you  wish you may
enter in any document number when the system prompts for it.  In the
event that  that  document  already exists, you are asked if you want to
delete the old one and edit a new one with that number.  If you don't
want to delete  the  old  document you  are  allowed to edit the old one
and modify it.  However, in this case no new entries are made in the
document index. 
2	File
     The FILE command allows one to use the Document Filer.  Documents
may be though of as being either active (on your desk) or filed away in
a file folder.  The Document Filer menu allows one to:

		Create	- Create new documents
		Display - Display an index of past documents
		Folder  - Display an index of file folders
		Index   - Display contents fo file folder
		Modify  - Modify default parameter settings
		Store   - Store a document in a file folder
		Recall  - Remove a document from a file folder
		Exit    - Return to the Document Preparation menu

3	Create
     When a document is created, it is active (on your desk), and an
entry in the document index is made to indicate its name, subject,
creation date, and to whom it is being sent.  Depending on the type
of document created (LETTER, MEMO, PAPER, or REPORT) appropriate
RUNOFF formatting control commands are included in the prototype
document when it is created. 

     At any time during the documents life cycle, the NoteBook
program DOCUMENTS can be used to modify the contents of the document
index. However, for simple tasks, the Document Filer Menu handles
the tasks. 
3	Display

	An index of all past documents is kept in DOCINDEX.FIL on
your document directory.  The Display command can be used to display
the documents in that index.  You are prompted for a search string. 
A "*" will result in all documents being displayed.  If something is
known about the document (document type, to whom, subject, etc) a
search string (or multiple search strings seperated with "|"s) can
be entered to display only part of the index. 
3	Index
 
     The INDEX command allows you to display the contents of a 
specific file folder.  When invoked it requests the name of a file 
folder.  If you input a valid name, it displays the current contents
for that folder in a formatted fashion.
3	Modify

     The MODIFY command is used if you wish to change any of the
default parameter settings for use by the Document Filer.  These
settings include the default file folder name, the default prefix
name for memos and letters, and the default name for the sender. The
first time the Document Filer is used, these parameters are prompted
for.  Thereafter, the modify command can be used to change these
parameters.  When modifying parameters, a return leaves the current
entry alone. 
3	Store

     When the document is no longer being actively used, it is
useful to file the document in a file folder.  The file folders are
VMS Text Libraries, but this should be transparent to the user.
Using the store command you may store a document in a file folder.
When a document is filed away in a file folder, the index file is 
updated to reflect the new location of the document.  At any
time you can search your index to see where a document is. 

     You will not be allowed to place a document in a folder if a
document of the same name is there.  You must either not place the
document in that folder or agree to overwrite the existing document.
When placing a document in a file folder, you either place the
original document there or a copy. If the original is placed there,
the original ceases to exist on your desk.  If a copy is placed
there, the original document is still left active on your desk. 
3	Recall

     The RECALL command lets you remove a document from a file
folder and place it in active status.  You may not retrieve
a document from a file folder if an active document of the same name
is on your desk.  If the desired document is not on your desk, 
you may either extract the original document from the
folder or make a copy of the document.  If the original document is
removed from the folder, the active document on your desk becomes
the only copy of that document. If you request a copy of the
document in the folder, the original copy in the folder is retained.

2	Waistbasket

     The WAISTBASKET command can be used in one of two  ways.   Either
one can type

                        Waisbacket Filspec

when prompted, or just type W and all unfiled documents will be displayed
and you will be prompted for names of documents to delete.  All drafts
of a document selected for the waistbasket are destroyed.
2	Directory

     The Directory command displays all document (.RNO) files on your
current work area.

2	Edit

     The first time a document is edited, the Create command should be
used.  Thereafter, use the Edit command.  When the system prompts,
enter the name of the file you want to edit.  Since a default file
type is always defined, you only must enter the file name.  Entering
a complete file specifier (name and file type) will result in the
default file type being modified.  The Edit command invokes the
EDT editor.
2	Exit

     When done with processing a document, use the Exit  command.   It
will  return  you  to  the  previous  menu  or  the  VAX command level
depending on how the menu was entered.
2	Help

     Use the Help command to ask help on using word processing menu.
Help is interactive, so you can roam around at will.  When you are done
enter ^Z or carriage returns to the Topic: or Subtopic: prompts.

2	Print

     The CREATE command automatically places RUNOFF  control  commands
in  the  document  file.   The Runoff command will uses these embedded
control commands to format the file.  It may either  be  displayed  on
your terminal, sent to the line printer, the letter quality printer or
alternatively formatted for transmission to the  NBI  word  processor.
The file type of documents formatted by RUNOFF for sending to the NBI
is .NBI.  These files will be automatically deleted folowing transfer.
All other Runoff output is automatically deleted after printing.

     One option the system gives you is  to  print  only  a  range  of
pages.   This  option  should  be  selected only if you do not need to
format the entire document.  This can happen if a minor correction was
done  on  one  page  of the RUNOFF source file which didn't change the
pagination.  In this event it is faster to  use  RUNOFF  to  create  a
document  for  only  the  modified page, print that page, and merge it
with the previously printed pages.
2	Spell

     The Spell command will check  the  users  document  for  spelling
errors  using  the VAX Spelling checker utility.  The spelling program
is rather complex and has the ability to use a default  word  file  of
commonly used first names and technical words which would be otherwise
flagged as errors.  If you are interested in creating your own default
word file of special technical words, please contact Jim Downward.
2	View

     The View command will display a formatted document at the user's 
terminal. It provides a simpler access to getting formatted output
to the terminal than the FORMAT command.  If the document type is .RNO
it displays the document with RUNOFF.  Otherwise, it displays the 
document with the VMS type command.
